CCA Handbook and Guidelines
Please read the entire handbook then use the link at the bottom to submit your signature. 
Mission Statement  

Chesterfield Christian Academy is an extension of the homeschool.  Our philosophy is taken from the scriptures in that we believe the body of Christ consists of people who have different strengths and weaknesses that work together to function.  CCA strives to provide a variety of teachers who have strengths in the subject they bring to the classroom so that you may pick and choose which subject will best support your homeschool.  We strongly feel the education environment should be comprised of students and families with like minds and share in their love for Christ. 

Our Organization

Chesterfield Christian Academy (CCA) is a privately-owned tutoring service run by the Co-Directors. 
Co-Directors – Tanya Williamson and Tracy Francis
Social Coordinator – Stacey Jones

Before applying to CCA, families should be in compliance with the homeschooling laws of the State of Virginia, Section 22.1-254.1.
~Each family must submit a registration/application form with accompanying registration fees.  There is one form per family.  The Administration will prayerfully review all applications and you will be notified if CCA is not the appropriate place for your child(ren). New families will be contacted for an interview with the directors.

~Families may request to be enrolled in as many courses as they wish.  During any “breaks” between classes, students must be registered for a study hall.  However, students are only allowed ONE HALF-PRICE ($50) study hall hour between classes per week.  Subsequent study halls are $100.  If your child has more than one hour in between classes they are scheduled for you must register and pay for a monitored study hall. This does include the time a student is sitting and waiting for a sibling.  See the Study Hall section for more information.

~Students may only come to CCA on days they are registered for classes.  You may not come to CCA and sit to wait for a ride to another event or location if you are not there for a class.  The only exception to this is if a parent is monitoring a study hall, you may sit with your parent.

~No application is complete until CCA receives the registration form, the tuition contract, the Medical Information Form, and the spiritual reference/testimony form.  The form differs based on age.  Spiritual Reference Forms are due before classes begin.  The Emergency Contract Form and the Handbook Signature Form are online links that will be emailed to families in August. 

~Parents’ social security numbers are required unless tuition is paid in full by August 7th of the current school year.  
Tuition contracts are part of the Application and must be returned, signed and include SSN if you are not paying in full for your application to be considered complete.  Please note that tuition is an annual commitment.   
Families must provide CCA with current contact information. 


Application and Registration Procedures


~Each family will receive an annual invoice mid to late summer.  Each month when payments are posted, they will be recorded as paid on Engrade in the class “CCA Student Body”.  Statements will be sent out bi-annually and upon request.

~Tuition Contracts are annual agreements.  Tuition contracts are due before students can attend the first day of class. All families not paying in full by August 7th MUST provide their Social Security numbers with their tuition contract.

~The Tuition Contract has three payment options.  Tuition may be paid in full by August 7th,,  made in 10 monthly installments on the 7th of each month beginning in August 2018 through May 2019, or made in two semester payments.  Families must select one of these payment methods.   We cannot accept random payment amounts.

~There is a late fee of $15 for any payments not received by the 7th of the month.
There is a $10 returned check fee.  CCA’s bank (First Citizens Bank) utilizes a service which works to collect insufficient funds and they charge fees separately from CCA.   Accounts will be placed on a cash-only status after two returned checks.

CCA utilizes an outside collection agency for accounts that are more than 90 days past due. 

~Tuition will not be prorated for illnesses, vacation, or holidays.  In the event of illness more than thirty (30) days, exceptions will be made at the discretion of the Co-Directors.
Tuition payments are expected to be made on time.  In the event that an account becomes past due, CCA will adhere to the following guidelines:
Parents will be notified via email if payments are over a week late.
If an account becomes 30 days past due, students will not be allowed to attend classe(es) until the account is made current. 
If an account becomes 45 days past due, all Engrade privileges will be suspended until the account is made current.
If an account becomes 60 days past due, collection procedures will begin. 

~The last day to drop classes is August 7th.  Annual tuition commitments are binding after this date. 
~If a student withdraws from CCA and/or graduates and needs grades from teachers for a new school, etc., CCA nor teachers will release any grades until all outstanding balances are paid and/or a financial agreement has been made and approved.  

~Families may not register for classes in the spring if their accounts are past due. 


Scholarships and Tuition Waivers

Each year both the teachers and the administration provide a limited number of tuition waivers based on financial need.  Request forms are available on our website.

CCA will provide a limited number of scholarships for qualified families.  Scholarships will require at least one parent to work a certain number of volunteer hours and will be determined on an individual basis. 

Scholarships and Tuition Waiver may be revoked if students do not follow rules, have poor attendance, and/or display poor academic standards.  



CCA utilizes an online grading system called IGrade Plus.  This system will give parents a wealth of information 24/7.  The system will provide information such as homework assignments, grades in all classes, attendance, discipline and much more.  CCA also utilizes Quickbooks to send invoices and monthly statements.

Each family will receive access information before the first day of classes. During the year, if a family fails to meet their financial commitment to CCA, their access to IGrade Plus will be withdrawn until a payment agreement has been made.  


Parent Responsibilities

Parent/Guardian will read the Chesterfield Christian Academy Handbook with each child enrolled and will turn in a signed form stating the agreement to the guidelines of CCA.

~Parents must notify CCA if their contact information changes. 

~Parents will drop off their child/ren no more than 10 minutes before class begins and pick the child up no more than 10 minutes after the student’s last class ends. 
CCA hours are from 8:30 till the end of the last class for each day.  (With the exception of select classes that begin at 8:15)

~Students should wait for parents in the study hall area for their parents to pull around the pick-up loop.

~No student may arrive before 8:20 and any student on the premises more than 10 minutes after CCA’s last class.  You will incur a charge on your invoice if staff stays late with your child.

~Phone numbers will be provided at the end of this document that you may call if you find that you will be late.
~ We realize emergencies arise; however, parents are expected to be on top for pick up.  
~If students are picked up more than 10 minutes after the end of the last class in which they are enrolled that is not at the end of the day, they will be charged $5 for utilizing the study hall while waiting to be picked up.  These charges will be sent via a separate invoice and will be due upon receipt. 
~ Any student who remains in the building more than ten minutes after dismissal of the last class will incur a charge of $10.  Late pick up requires CCA to pay staff to stay with students still in the building. 

~Students may NOT sit in study hall to wait for a sibling if they do not have classes that day.  They may sit in study hall if their parent is the monitor that period.

~Parents will ensure that their child/ren is adequately prepared for class by providing the required materials and curriculum. Being unprepared for class is a serious offense and is addressed further below.  

~Parents will be asked to volunteer to assist at least one day during the school year.  

~Parents and driving students are responsible for following the driving routes as set up by the facility and/or CCA.  Drivers are also expected to drive slowly in the parking lots.  These will be explained during Orientation in August.  

Driving Students

All students who drive themselves to and from CCA must be a legal, licensed driver.  Students are expected to obey all traffic laws, particularly eligible riders, wearing safety belts, and driving the speed limit.  While on the church property, students are requested to play music at an appropriate level that cannot be heard from outside of the vehicle.  Students who wish to leave CCA for their lunch break and return for class after lunch are NOT the responsibility of CCA once they arrive at their vehicles.  Students may not leave during a study hall break. CCA needs written permission from ALL involved parents if students are allowed to leave during their lunch period, between classes or to ride with one another.  YOU MAY NOT LEAVE FOR LUNCH WITH OTHER STUDENT UNLESS YOU HAVE SUBMITTED WRITTEN PERMISSION FROM ALL PARENTS.

Code of Conduct and Discipline Policy

Code of Conduct and Discipline Policy

Maintaining an orderly atmosphere in the classroom is critical to the learning process.  Additionally, maintaining order and discipline in between classes contributes to the safety and well-being of all students. Students are able to learn best and reach their full potential in an environment where respect and dignity prevail. As an extension of your homeschool, we do expect the parent to be the lead in all discipline and to partner with us if a behavior needs to be corrected.  When discipline becomes necessary for any reason our goals are to show grace and seek transformation and restoration.  At times this process may require a student to be removed from contact with other students as we seek to mentor them and correct behaviors.  Each situation is prayerfully considered and we seek God and Godly counsel in dealing with discipline. 

Chesterfield Christian Academy has developed a Code of Conduct and Discipline Policy based on (1) the morals and ethical principles of Scripture, (2) developing an environment that helps to fulfill the Academy’s mission and goals, and (3) expectations for an environment of mutual love, respect, and encouragement among students, faculty, and staff.  All students are expected to abide by the Code of Conduct.  Teachers will use a system of classroom management that encourages compliance with the Code of Conduct.  Students who do not adhere to the Code of Conduct will be subject to disciplinary action as described in the Discipline Policy section.


Student Rules

1. Students are expected to treat any worship, prayer, and/or classroom discussion with reverence.  The Lord’s name should not be taken in vain.

2. Students should always show respect for authority.

3. Students must arrive to class on time.

4.      Students should walk quietly between classes through hallways and foyer areas. 

5. Students must have consistent attendance to class. Please see detailed information on “Missed Classes” below. 

6. Students must complete all assignments before coming to class.

7. Students must refrain from actions that distract others from their academic pursuits.

8. Students should refrain from malicious gossip, both verbal and via texting, instead should encourage and build-up one another.

9. Students are expected to complete all work with honor and according to the guidelines given by each teacher.  Cheating includes but is not limited to copying others work, having others complete your work for you, completing others work,  using texts and/or notes on closed book tests, utilizing online help/solutions and copying the words of sources without proper documentation. 

10. Students are not allowed physical contact with other students.

11. Students must refrain from language or action that is vulgar, demeaning, discouraging, or inappropriate to God or others. 

12. Students are expected to refrain from hitting, punching, tripping, wrestling, etc.

13. Students are expected to refrain from teasing, criticizing, insults, and name-calling, both verbal and through texting.

14. No public displays of affection are allowed on the premises, including the parking lot.

15. Students must be truthful.

16. Students are expected to complete all work with integrity.  Discipline measures will be taken if a student is found to be cheating or plagiarizing.  

17. All drugs, alcohol, tobacco, vapes and similar paraphernalia, and weapons of any kind are prohibited on the property. 

18.      Cell Phones:  Students should NOT USE CELL PHONES DURING CLASS UNLESS THE TEACHER REQUESTS THEIR USE FOR INTERNET OR CALCULATOR PURPOSES.  During class, cell phones should be kept in student backpacks, NOT in their pockets unless the teacher has a different policy.  Cell phones should not be checked during class.  In case of an emergency and a parent needs to reach their child, please refer to the numbers at the end of the document or know that student is only allowed to check their phone in between classes. 

19. Students must dress modestly and in a manner that honors God. Specific guidelines include:  
· Undergarments should not be visible.
· Midriffs should not be visible.
· Short length general guideline: halfway down thigh (this will exclude most athletic/running shorts)
· Skirt length general guideline:  should come to the knee
· Guideline for appropriate neckline:  students should see no cleavage even if leaning forward.
· Any wording or graphics on clothes should be respectful of God and others.
· Students may not wear yoga pants that are tight and leggings unless they are covered by shirts/dresses that adhere to the dress length mentioned above.

Plagiarism and Cheating
What is plagiarism?  As explained in the Pledge of Academic Honesty from the NYU School of Law, “plagiarism occurs when one, either intentionally or through gross negligence, pass off someone else’s words as one’s own, or presents an idea or product copies or paraphrased from an existing source without giving credit to that source”.  Sources could include electronic or print study guides, answer keys or teacher’s manuals in any subject.  Students in high school writing or literature classes will be required to sign a pledge of academic integrity. 

This year, middle school and high CCA students will be given an HONOR PLEDGE to sign for specific classes.  Teachers will explain what constitutes plagiarism and cheating in detail so students are fully aware of how to complete their work with honor. 


Lunchtime Rules and Respect for Facility

Our physical facilities are a provision from God.  Students are expected to treat all school materials and church grounds with respect and care.  Students are expected to keep the school grounds neat and clean.  Students are also expected to respect the off-limit areas of the church and grounds.  Food and drinks are to be consumed only in the foyer area where lunch is served.  Students may bring refillable water bottles to drink in classrooms.

General Facility Rules
~Students must be supervised by a teacher during class, a volunteer during lunch, study hall monitor during study hall or a parent at all other times.  Students will not be allowed to roam freely on the property.

~Students may go outside during lunch time if they request and are granted permission.  If they eat outside, they are required to clean up after themselves.

~Students may not leave the premises during lunch unless they have been given permission by parents.  They must be driving themselves or riding in a car with another student.  At no time is a student allowed to walk to local establishments for lunch. 

~Students may not leave during a study hall.

~Students must be in class, study hall, or lunch during their time at CCA.  

~Tables and chairs can be moved in the lunch area areas but MUST be moved back at the end of the lunch period.

~Skateboards, roller blades, etc. are not permitted during CCA’s hours.


Study Hall Guidelines

Study hall periods are divided up into one-hour increments and do not include lunchtime.  During the hour, 40 minutes will be dedicated to quiet study and if students respectfully comply, socialization will be allowed in the final 20 minutes.  Study halls will be monitored and all students must register for study halls during breaks between classes. The charge for a student’s first study hall is $50   If your child is registered for more than one study hall period per week, you will be charged $100 per year for each additional study hall.  This will be included in your tuition and will become a part of your tuition contract to be included in your monthly payments if you choose not to pay in full.  


Bullying Statement and Policy

At CCA, we are committed to providing a Christ-centered, caring, friendly, and safe environment for all of our students so they can learn in a relaxed and secure atmosphere free from oppression and abuse.  It is our mission to be like-minded in Christ. 

Bullying is an anti-social behavior that negatively affects all parties involved. All types of bullying are unacceptable at CCA and will not be tolerated.  All students should feel free to report bullying done to themselves and that observed to others without worry of repercussions. 
This means that anyone who is aware of any type of bullying that is taking place is expected to tell a member of staff immediately. Staff includes all CCA teacher and church personnel. 

What Is Bullying? 
Bullying generally takes one of four forms: 
• Indirect being unfriendly, spreading rumors, excluding, tormenting (e.g. hiding bags or books) 
• Physical pushing, kicking, hitting, punching, slapping or any form of violence 
• Verbal name-calling, teasing, threats, sarcasm  
• Cyber:  All areas of internet misuse, such as nasty and/or threatening emails, misuse of blogs, gaming websites, internet chat rooms and instant messaging (Please see our handbook explaining our expectations of students outside of the CCA environment.)
• Mobile threats by text messaging & calls 
• Misuse of associated technology, i.e. texting, camera and video facilities 

Although not an exhaustive list, common examples of bullying include:  
• Racial bullying  
• Homophobic bullying, i.e. calling other students “gay” or a “fag”. Please note that we believe homosexuality to be a sin and not part of God’s plan for our lives.  However, we do not condone teasing others with derogatory homophobic remarks or use of homosexual remarks to make fun of or isolate others.
• Bullying based on disability, ability, gender, appearance or circumstance

What to do if you are a victim of being bullied:
First, you need to share your situation with your parents.  You also need to report the incident to CCA via a teacher and/or administrator.
CCA will refer families to Footsteps Counseling as a resource for your family.  Your situation will be kept confidential.
CCA does not condone retaliating bullying with violence but will work to find a God-centered solution to the problem.  CCA does not condone counter-bullying.  Counter-bullying will be punished accordingly.   CCA does not share with the victim or their family the details of the punishment for the accused bully. 

What to do if you suspect someone you know is being bullied:
Friends are often the first to suspect a student is being bullied.  No student at CCA should feel uncomfortable reporting suspected bullying to a teacher or administrator.  You do not have to prove the incident, CCA will investigate the suspicion.  CCA does not condone students resorting to violence or counter-bullying when they suspect a friend has been bullied.  Your duty is to report your suspicion to a staff member.  As a Christian organization, we encourage you to pray both for your friend and with your friend and handle the matter in a Godly fashion.  

False Accusation:
False accusations of bullying will not be tolerated.  Bullying is a serious problem in today’s society and CCA will not stand for false accusations.  Lying about being bullied will be punished according to the CCA handbook. 

Procedure for Incidents:
When a student is accused of bullying they will not be allowed to be with other students unaccompanied until CCA has completed an investigation. This includes all classes, the lunch area, study hall, and outside areas.   If the accusation is proved accurate, the incident will be dealt with immediately.  Parents will be notified immediately and are expected to partner with CCA during both the investigation and consequences. If a student has bullied another student, they will not be allowed to return to classes, lunch, or study hall until the at least one, if not all, of the following, has been completed:
1. Meeting with CCA administration and/or teachers and parents to determine the consequence
2. Christian counseling/education on bullying and the effect on others
3. Mentoring from a Christian leader 
4. A signed behavior contract with both students and parents
5. Other punishment(s) as deemed necessary by CCA which may include suspension or expulsion

Each situation will be handled individually and confidentially.  If a student completes all requirements and approval of professionals involved, they will be allowed to return to their normal schedule of classes.  If a student is reported to be bullying again after this process, a second investigation will ensue.  If the student accused has bullied a second time, they will be asked to leave CCA.  


Internet and Public Behavior Policy

Sadly, in our world today, morality is considered a personal issue and values are often left to be determined by the individual.  However, as Christians, it is our duty to live according to the Bible and our behavior and morals must be determined by God’s Word.  CCA has a mission to provide a safe, moral environment for Christian families who wish to minimize exposure to un-Godly behavior.  We expect our students and families to behave as Christians, both while at the academy and away from the academy.  The image and reputation we create for ourselves outside of the class setting does reflect upon our Academy, Christians in general, and one’s own heart.   With these principles in mind, the following is the Internet Policy of CCA.

CCA expects moral, Christian behavior from each student both on and off of campus. Students are expected to refrain from the use of profanity and sexually explicit language and/or material in a public way, or habitual behavior that doesn’t attract others to Jesus. This includes language and images portrayed on web-pages, blogs, message boards and behavior in public.  
“But examine everything carefully; holdfast to that which is good; abstain from every appearance of evil.” 
I Thess. 5:21-22

Missed Classes

Whereas we realize that all students will occasionally miss class, CCA students are expected to attend class regularly.  Excused absences include illness, family commitments, vacations, etc.  When an absence is unavoidable, students or parents (depending on the age) should:
1. Please contact your teacher if you are absent and let them know the reason you missed class.  If you are aware that you will be absent ahead of time, please give the teacher as much notice as possible.
2. Check Engradepro for any missed assignments or work.  It is even wise to ask a fellow student what was covered in class.
3. Contact the teacher and briefly explain the reason for the absence.  If you were unable to contact a student you may ask the teacher for any needed information at this time.  
4. You may ask the teacher questions about the missed material if your absence was excused. 

When a student misses a class or is tardy repeatedly with unexcused absences, it will be their sole responsibility to make up their work.  If the student needs to work with the teacher and/or receive lengthy explanations they will be provided an opportunity to sign up for private tutoring for a nominal fee.

Student Discipline

Biblically, discipline is far more than correction or punishment.  Discipline is the practice of disciplining students.  Teachers will seek to disciple students by a full range of activities including praise for excellence, thoughtful evaluation and correction, and where needed, corrective punishment.  The goal of all discipline is to train students to be wise, self-controlled followers of Jesus Christ who know how to conduct themselves appropriately in the classroom setting, as well as in other areas of his/her life.  The staff and administration are responsible to make judgments on the seriousness of infractions of the Code of Conduct and to discipline lovingly by all appropriate means.  Most discipline, both positive and corrective, will occur naturally within the classroom according to the policies of the classroom teacher.  Love and forgiveness will be an integral part of the discipline process.  It is because we love that we discipline.

The parents, as the primary teachers, will be expected to take the lead in the disciplining process.  Parents will be notified and expected to endeavor to correct the behavior, but if this doesn’t occur, CCA will determine whether a student will be permitted to stay.

CCA administration will assert necessary discipline for students who have behavior issues while on the property but not in a class. Teachers will assess discipline for students who have behavior issues during a class. If a teacher deems it necessary to inform one of the Co-Directors regarding a student’s behavior, CCA will rely on the parent to lead and assist the academy in the consequences for the behavior.  In doing so, the following procedures will be observed:

First Offense: A warning will be sent home with the student explaining the misbehavior and will require a parent signature. This may come as an email, which will require a return email with an electronic signature.  The teacher and/or CCA will reiterate the expectations at this time and the parent should go over these with their child before signing and returning the letter or email. 

Second Offense: A second warning will be sent home and/or a phone call made to the parent(s) and parents will be called in for a conference with the Co-Directors to discuss the behavior and determine appropriate consequences. Parents may be asked to attend class with their child temporarily. Students may receive a temporary suspension from the class until the behavior is corrected and/or missed work is completed.  

Third Offense:  Parents will be notified immediately to remove the student from the premises.  The staff will then meet to discuss possible expulsion from the academy.

Violations include all rules as stated in this handbook, but not limited to, and recapped below:
• Repeated classroom disturbances
• Crude language, swearing, profanity
• Inappropriate affection, touching, or interaction
• Meddling with other people’s property
• Defiant disobeying of rules
• Dress code violations
• Leaving school without permission
• Possession of morally questionable material
• Destruction or misuse of school or church property
• Persistent abuse of, or imitation of, other students
• Endangering staff and students
• Plagiarism
• Lying
• Cheating
• Stealing
• Fighting
• Repeated violation of school rules

Please Note:
      1.  Administration may assign probationary status to students who exhibit habitual or various misbehaviors. 
     2.  The Co-Directors may, at their discretion, bypass this process and impose immediate dismissal should the situation warrant it.
Students can be placed on academic and/or disciplinary probation for the following reasons:
Failure to complete assignments on a regular basis
Lack of integrity in completing work
Repeated unexcused absences
Failing grades in multiple classes
Repeated discipline issues

Each case will be handled individually with a written probation form outlining the reasons for probation, the expectations, and the consequences for their behavior. 

Serious Misconduct and Dismissal
Certain conduct may result in immediate and permanent dismissal from Chesterfield Christian Academy.  In such incidences, the parents are responsible for the remainder of the current semester’s tuition.  

1. Use or possession of alcohol, tobacco, or illegal drugs.
2. Rebellious disrespect for authority.
3. A persistent pattern of disobedience and classroom disruption.
4. Sexual immorality.
5. Possession of weapons or threats made to the safety of others.
6. Any violation of US or Virginia law.

Dismissal will be determined by consensus of the Co-Directors with counsel from our teachers.

Student Probation/Serious Misconduct & Dismissal

Chain of Command

If at any time, a parent or student has a complaint or concern with a teacher or a specific class, please follow the protocol below:
1. If appropriate, parent or student should address their concern with the teacher either via phone, email, or in person.
2. If a resolution is not achieved by discussing matters with the teacher, the parent or student may then approach the Co-Directors in order to have the issues resolved.  



Administration phone numbers for you use in the event of emergencies and will be privately emailed to registered families.  CCA does prefer email as our primary form of communication but realize in the event of an emergency of if you are going to be late, you may need to call.  Please use the numbers wisely as for the most part, they are our personal cell phone numbers.  The CCA email address is:  [email protected]

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